PVMA Board Meeting Notes 3.12.2024

 Here are notes  from yesterday’s PVMA Board Meeting that were graciously provided by an attendee:

Turnout at yesterday afternoon’s HOA meeting was impressive! It was the most engaging and professional gathering I’ve experienced so far, although admittedly the bar wasn’t set very high. While progress was made, there are still areas that need attention. Here are some key takeaways from both the Homeowner Forum and the general meeting:

Homeowner Forum:

Our petition to challenge the election outcome was rejected, with the legal team confirming the validity of the election without further explanation. Surprisingly, no special meeting will be convened. However, they announced plans to initiate the nomination process for this year’s election in June to ensure compliance with legal requirements for a November election.

Despite emphasizing the bulletin board as the primary source of information, the board mentioned plans to email or mail HOA information based on residents’ communication preferences. This contradicts previous information regarding the necessity of individual delivery notice letters. Additionally, there was no explanation as to why residents now need to email for Zoom information.

Concerns about the inconvenient 3 PM meeting time were raised, but the board didn’t propose any solutions and deferred discussion to an executive session.

General Meeting Topics:

The management company expressed disappointment over the appearance of our “high-end” community, particularly the faded paint colors. They plan to survey the neighborhood and propose a set of paint colors, possibly leading to enforcement actions.

An association-funded event for document shredding was announced, despite the prevalence of paperless practices in 2024. Yard sales may also be held this year, with a hope for earlier notification of dates. However, details about a calendar of events were lacking.

The pool is scheduled to open on Memorial Day weekend, and the board approved funds for cleaning pool furniture, necessitated by past incidents of vandalism.

The board approved a debit card for the management company with a $3000 limit, citing expenses such as a neighborhood night out costing $2000. This decision raised questions about the accuracy of financial estimates provided throughout the meeting.

Two positions are up for re-election, including that of the current president who stated his intention not to run again. There’s uncertainty about additional vacancies if other board members resign. The need for a board that truly represents the community and listens to residents’ concerns was emphasized. While a recall of the board was suggested, the associated costs and time frame were deemed prohibitive. Nonetheless, residents are encouraged to participate in the upcoming election nominations in June if they seek change or wish to become more involved in the community